connect
with video team about video and audio requirements for the
documentation station (depending on the size of the event,
the documenter may have trouble hearing participants speak
and seeing the hypertiles on the Radiant Room wall)
connect
with environment team about placement of documentation station
during event prep time
set
up pc or laptop at the documentation station
level
of capture
connect
with pf on the level of capture desired for the event--synthesis
of all dialogue, key phrases/ideas, key words
agree
on documentation expectations that meet the needs of the
participants
assess
how expectations and scope of event affects documentation
team. Is another documenter required? Would editing assistance
free up one documenter to capture bulk of event?
repeat
assessment during event.
refer
to strawdog
remain
aware of the strawdog and any changes to the event's design
a
separate word document is created for each report out (document
should be labeled with event name and module name and number)
assignments/team
list
connect
with production team to receive current copies of assignments
and team list
a
team list may help documenter to follow the order of the
report outs
a
quick read of the assignments will prepare documenter for
what participants will be taking about.
editing
documentation
the
documenter runs spell check and a first edit of their synthesis
a
second documenter or other knowledge worker may do a second
edit before handing off to the pf for a final look
documentation
hand-off
depending
on the chosen editing process, a documenter or the pf makes
the final hand-off to production team
connect
with the production team and pf on editing and handoff process
keep
floppy discs handy if documentation station is not connected
to the NavCenter server
documents
may be sent to the production team by disc or server
connect
with production team on file naming and saving procedures
