space map

• design a layout for the environment that supports the design of the event (number of participants, number of breakout teams, meals, types of assignments)
• connect with the knowledge management team regarding the placement of the WorkWalls designated to be the knowledge walls

setting the stage

• during the event make all environment shifts as quietly as possible
• be careful to 'lift' properly when handling tables and stacks of chairs
• two knowledge workers should team up to assemble the round tables
• use clips to lock table top to the legs
• do not drag tables on the carpet when moving
• once breakout areas are set, check the lighting based on the viewpoint of the participants sitting in chairs around the table
• adjust lights to illuminate WorkWalls in the breakout areas and in the Radiant Room

supply check/maintenance

• water/alcohol bottles
  
• test freshness of wall markers
  
• display markers, wipes, and water/alcohol bottles consistently on all the WorkWalls
  
• inventory hypertile kits and keep them refreshed as necessary (an inventory list is taped to the underside of the kit's lids)
  
• keep an eye on the supply of papered and unpapered hypertiles. Connect with production team to help maintain a supply that will support the design of the event.

refresh/reset

• refresh the environment throughout the event so that the space never loses a quality of newness and vitality
• be prepared to reconfigure the space as the number and size of participant teams changes, or as certain exercises or modules create different demands
• connect with the entire KreW to recruit assistance for a big environment shift

distributing assignments and supplies

• be prepared to assist the pf in handing out assignments, hypertiles, hypertile kits, and the "How to Use Your Hypertile" instruction sheet

meals

• connect with the pf to receive the 'go ahead' for sending participants to meals
• coordinate sending participant teams to meals, setting up tables, straightening areas, and bussing tables as needed.

setting chairs for a radiant room

• Radiant Room chairs are set up and numbers adjusted immediately as participants are added or deleted
• configure the layout in the Radiant Room to support the type of discussion (auditorium, circle, horseshoe, etc.)

circle up

• set up KreW circle-up chairs before and after each day as needed

wrap up/reset

• ensure the space is reset to NavCenter standards when the KreW is finished with post event activities and leaves the environment the final time.