 The
Physical Archive Storage Box is a small and mobile filing cabinet. It
is a central point of collection for all original paper documents.
A set of files organized by consecutive Module Numbers helps the production
team keep track of ASSIGNMENTS, DOCUMENTATION,
and GRAPHICS from each module. One member
of the production team, responsible for 'physical' production, takes
ownership of the Archive Storage Box for the course of the event. NO ONE ELSE
from the Krew should take anything from or put anything into the 'Archive Storage
Box.' The Production Team member responsible for the Archive Storage Box will
help the rest of the Krew retrieve needed copies of documents already
archived in the Archive Storage Box. Once the event is concluded and the Journal
(physical/website) complete, the documents filed in the Archive Storage Box
will be transfered to a filing cabinet for long term archives. This
will leave the Archive Storage Box empty and in good order for the next event
and the next Production Team.
The
event folder on the NavCenter Server will be the Electronic Archive Storage
Box for the electronic archives. Within the event folder each
Team (writing, graphics, k-wall, etc.) will have folders to keep
their electronic work organized. The Production Folder or electronic
'Archive Storage Box' is also organized chronologically by Module Numbers
and includes ASSIGNMENTS, DOCUMENTATION and GRAPHICS for each module.
ASSIGNMENTS
include Word documents and hypertiles assignments. Ask the Writing
Team to copy the FINAL electronic version of their assignments into
your Production Folder.
DOCUMENTATION
includes the real time synthesis captured by the Documentation Team.
The Documentation Team will determine a method of editing their
documentation that the Production Team must be aware of. Communicate
with the Documentation Team about their editing process and file
naming conventions to determine which version of the document is
ready to be dropped into the Journal
. The
documentation doesn't have to be in its final form to be placed
in the Journal. The text may be edited within the journal if changes
have yet to be made. The key is to establish the editing process
and communicate the procedure to all members of the Krew who are
affected by the procedure.
GRAPHICS
include hypertiles, photographs
of WorkWalls, Wall copy
and photographs of Wall Scribing. Hypertiles and photographs of
WorkWalls archived as GRAPHICS in the Production folder will need
CLEANING and PREPARATION
to be included in the Journal (paper or website)
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