 Reams
and reams of paper go through the copying machine during events at
the NavCenter. The Production Team will receive requests from Knowledge
Workers, Process Facilitators and Participants alike for copies of
this and that. It is up to the Production Team along with the other
Knowledge Workers to be conscious of the well-being of the copier
and prevent excessive paper
waste.
Copies to be made:
Assignments
Team Lists
Space Maps
Book chapters
Magazine Articles
Common
copier settings:
To
enlarge an image on a 8.5 x 11 (Letter) size sheet of paper to a
11 x 17 (hypertile size) size sheet of paper set the copier's zoom
function to 129%.
To
reduce an image on a 11 x 17 (hypertile size) size sheet of paper
to a 8.5 x 11 (letter) size sheet of paper set the copier's zoom
function to 64%.
Tips
for avoiding excess paper waste:
When
accepting Book Chapters, Magazine Articles, etc. from the Writing
Team to make copies for Participant reading material...
Visit
the Re-usable Reading Material file in the Production Room before
making any copies. If the Chapter or Article is already filed away,
you may use this master copy to make multiple copies for the Participants.
Remember to return the master to the Re-usable Reading file.
If
the Article you've been asked to copy is not in the Re-usable Reading
file, please create a master copy of the new Article you are copying
and add it to the Re-usable Reading file. Use an existing master
as an example, (Book/Magazine cover, chapter numbers, page numbers,
bibliography information).
When
accepting assignments, team lists and maps from the writing and
environment teams for copying...
Read
the assignment. Does the assignment tell the participants that they
will find their map on the back of the assignment or on the back
of the team list? Does the assignment give any other instruction
that might affect how the copied pages are arranged?
Read
the assignment for spelling and grammar. Is all the header and footer
information correct? Is the correct event name appear in the proper
places? Is the Module Name/Number correct?
Compare
the Team Lists and Space Map. Do all the Team Names/Topics match
what appears on the Map?
Are
you sure that the most recent changes to the Participants List (spelling
changes, new arrival, absentee) made it to the team list?
Finally,
check with the PF to make certain that this FINAL version of the
assignment has passed inspection with the Facilitator/s and Process
Facilitator.
Tips
for archiving on the run:
When
the Writing Team or other Krew members request copies of something
for the Participants, this is your chance to keep an original for
archiving and 'just in case' they return for more copies. In most
cases the documents they bring for copying will already be electronic
BUT if they haven't already identified the electronic location for
you, a physical copy is GEFN (Good enough for now) and required
for the Archive Storage Box anyway. This includes
ASSIGNMENTS, TEMPLATES, READING MATERIAL, TEAM LIST, FLOOR MAPS,
ETC. If they get away and didn't leave a copy don't be afraid to
ask for what you need.
If
you keep this GEFN copy for the Archive Storage Box make sure that you also
locate the electronic version and that the two documents match.
Ask for the FINAL version of the document.
Kindness
to the copier:
You
don't know what you've got until its gone.
Take
good care of your copier. Get to know it a bit. Listen for it to
cry out for paper or toner. A well-stocked copier is a happy copier
and a happy copier is a happy Krew.
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