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Collecting
and labeling hyptertiles that contain the participants work:
Participants
will place their hypertiles on the Radiant Room wall as they Report
Out their teams work. Knowledge workers must keep track of which
hypertiles belong to which team and the order in which the team
reported their tiles. A Wall
Map is the current method for following the order of teams,
the identity of teams and the order of hypertiles. The Wall Map
does not have to be done directly by a member of the Production
Team, but it is the responsibility of the Production team to be
sure that the Wall Map is done for each Report Out. Often the music
lead or a member of the graphics team is available to do the Wall
Map. A specific and detailed Wall Map is a beautiful gift to a Production
Team who is keeping track of stacks and stacks of hypertiles.
When
the Report Out is over and the Wall Map complete, the hypertiles
must be labled to match the numbering on the Wall Map. A good practice
is for a member of the Production Team to join the knowledge worker
who drew the Wall Map and the knowledge worker doing the Documentation
in labeling the hypertiles. The hypertiles
should be labeled with the Module Number, Team Name, Topic Name
(if applicable) and the hypertile number (Mod07 Einstein 1/3, ect).
The
Production Team should be alert to the end of a Report Out and begin
labeling and removing hypertiles from the Radiant Room ASAP. WATCH
OUT FOR particpants who would like to take their hypertiles
with them after a Report Out. Offer to return the Hypertiles to
that participants team after you have had a chance to do the labeling.
This is a common request from partcipants on the third day of a
DesignShop. A good practice is to make a quick photocopy of the
hypertiles before they are sent back out to the participants. If
any of these original hypertiles mysteriously disappear you'll be
protected with a backup. Get those hypertiles back out to the participants
as quickly as possible.
Photographing/Scanning
Not
every event will require this step. Only if hypertiles are to become
part of a website or other electronic document will they require
photographing or scanning.
Once
Hypertiles have been labeled they must be captured electronically
and filed/archived.
There
are two possible ways to make Hypertiles electronic.
Photographing
Hypertiles means setting up the 'Beach'.
The Beach will use the Mavica Digital Camera or other digital camera
to capture the hypertiles one at a time.
Scanning
is also an option for capturing hypertiles if the event is small
and not many hypertiles need capturing..
Scanning
and photographing both only capture hypertiles one at a time; however,
photographing is faster.
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Electronic
Filing
Now
that the Hypertiles are electronic they must filed away in the right
place. It is important that the knowledgeworker pay close attention
while doing this filing. Properly filed hypertiles make Journal
Assembly very simple. Poorly labeled or filed hypertiles can
be a nightmare of confusion and delays for the entire production
team. PLEASE file hypertiles carefully according to Module Number,
Team Name and Hypertile Number. The Hypertile's electronic file
name should match the physical label that was transferred from the
Wall Map to the Hypertile. (example
Mod07_Einstein_1of3.jpg).
Once
Hypertiles are photographed and filed they will be prepared
for the Journal. This means Cleaning
the electronic hypertiles to meet a standard agreed upon by the
Production Team. The standard is necessary to insure that the Hypertiles
are consistent in appearance, legible and saved in the correct file
type and resolution for the Website or Paper Journal.
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Physical
Filing
Did
you know that there is an art to pulling paper off of a hypertile?
Sure enough! This art involves pulling the paper off so that the
paper is left with the least amount of curling around the edges.
This cuts down on the hassle of collecting the hypertiles for physical
filing. Once the paper is off the hypertiles, they should be stacked
together in order according to Module Number, Team Name and Hypertile
Number (sound familiar?) By following the Wall Map the hypertiles
can also be stacked by Team in the order that they Reported Out.
They more precisely these pages are filed, they easier it will be
to find a hypertile that needs rescanning or copying.
After
stacking these pages together, folding them in half once will help
them to fit nicely into the Archive Storage Box. If the stack is too unweildy
for folding all together, break the stack into portions by Teams
before folding. Once folded, you may want to add a clip to the spine
of the fold for added stability.
Make
sure to file the Wall Map in the Archive
Storage Box with its corresponding Hypertiles.
And
last, a Post It labeled with the Module Number, Module Name, Team
Name (if applicable) placed on the outside of the folded pages will
help identify that group of hypertiles at a glance. Be sure to place
Post It where is can be easily seen when hypertiles are settled
in Archive Storage Box.
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Hypertile
Maintenance
This
means keeping an eye on the hypertile supply. Hypertiles will need
to be freshly papered throughout the event. It's also good to leave
some hypertiles paperless to be ready for hypertile-sized assignments,
or templates.
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