PHYSICAL
PRODUCTION:
One
member of the production team is responsible for maintaining tight
control over how many hands can get into the archive treasure chest,
otherwise known as the Archive
Storage Box, to avoid originals becoming lost or
misplaced. The entire kworker team should be aware of and respect
the importance of Archive Storage box. It is up to the production
team to make information and copies of assignments, hypertiles,
etc. available to the rest of the team and offer a single point
of contact for team members who require information from the Archive
Storage box.
The
production team stays on top of any changes to the strawdog
and adjusts the Archive Storage box and electronic files accordingly. (For
example, if the participants self-select teams vs. a written team
assignment, the production team will need a copy of the sign-up
sheets.)
The
assembly of the journal is also the responsibility of the production
team in cooperation with the electronic production team. Whether
the production team is compiling a physical record of the event
in a paper journal, or providing the web site designers with the
electronic information to build a web journal, a thorough knowlegde
of the event and the information gathered is required. A well kept
Archive Storage box keeps the journal assembly moving smoothly.
[For
more information on this lead, see this article
by *Angie Dillon.] (http://www.mgtaylor.com/mgtaylor/jotm/winter97/krewlead.htm,
Francis Gillard)
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The
production team is responsible for document management which includes
tracking, compiling and archiving the 'physical' and 'electronic'
documents created for and during an event. These should be kept in
chronological order by module to facilitate assembly of the Journal
(every event does not result in the production of a journal-find out
more). At the conclusion of the event the production team should have
properly labled, packed and archived the events documents in the proper
place designated by the respective environment.
One
member of the production team is responsible for maintaining tight
control over how many hands can get into the archive treasure chest,
otherwise known as the Archive
Storage Box, to avoid originals becoming lost or misplaced.
The entire kworker team should be aware of and respect the importance
of Archive Storage box. It is up to the production team to make
information and copies of assignments, hypertiles, etc. available
to the rest of the team and offer a single point of contact for
team members who require information from the Archive Storage box.
The
production team should stay abreast of the changing schedule and
execution of activities in the DesignShop and ring someone's chimes
if necessary to properly maintain your archives. (For example, if
the participants self-select teams vs. a written team assignment,
the production team must acquire a copy of the sign up sheet)
The
assembly of the journal is also the responsibility of the production
team in cooperation with the electronic production team. Whether
the production team is compiling a physical record of the event
into a paper journal, or providing the web site designers with the
electronic information to build a web journal, a thorough knowlegde
of the event and the information gathered is required. A well kept
Archive Storage box and well managed electronic files keeps the journal
assembly moving smoothly.
[For
more information on this role, see this article
by *Angie Dillon.] (http://www.mgtaylor.com/mgtaylor/jotm/winter97/krewlead.htm,
Francis Gillard)
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ELECTRONIC
PRODUCTION: ...As the documentation and graphics teams feed
you final versions of work, check it for editing and consistency
as you compile the electronic Journal real-time. I expect a majority
of your time to be spent pulling this together as the event progresses,
so we can hopefully avoid a stressful crunch doing this after the
event is over.
While
the Physical Production Lead will be maintaining the physical (mostly
paper) archives of the event, the week's work will also need to
be maintained just as accurately electronically. You should setup
your 'Archive Storage box' on the computer with appropriate and
consistently named folders. This electronic
Archive Storage Box should mirror the physical one as closely
as possible. Devise a naming convention and relay this information
to all staff members so we can avoid a mish-mash of oddball folders
and improperly located documents. Post this information somewhere
for everyone to easily reference as needed (on the wall, the computer,
or in the event folder somewhere maybe). You may even want to designate
a folder on the computer where KreW members may place their completed
work ready for your review, and a folder for your final work. Make
backups of files several times a day to avoid possible loss of the
original.
Coordinate
with Documentation and Writing teams to ensure all the 'extras'
such as the introduction, table of contents, participant list, appendix,
etc. are completed before the end of the DesignShop. If we decide
we want to include KreW profiles, coordinate that BEFORE everyone
is too tired to write one. You should also coordinate with the Video
Lead to ensure profile photos are taken if needed. [For more information
on this lead, see this article
by **Jolynn Steffan-McFerren.] (http://www.mgtaylor.com/mgtaylor/jotm/winter97/krewlead.htm,
Francis Gillard)
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*, **Note: Angie's notes are close to the production
section that appears in this website, but you never know what gem
you might find!
Jolynn's
notes reference the File Maker Pro Database which is not currently
in use at the Borgess Navigation Center; however, if you wish to
learn more about the production role I would highly recommend reading
Jolynn's notes.
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