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participant photos
playback
hypertile presentation
level of capture
recording format
set up and test drive
documentors station
participant
photos
can be taken during report outs and in
the break out areas. Participants love photos of themselves, so
take lots and lots. The Sony
Mavica is the tool of choice for taking photos of the participants.
Connect with the Graphics Team who will also require the use of
the Mavica.
To make
the photo experience a good one for everybody, please make an effort
to label photos ASAP after they are taken. Use the ACDsee program
to view, rename, and move photos into their proper folders. Even
if there is not time to name each photo by it contents (i.e. Bob
and Sam Report Out), at least identify each group of photos by the
module when they were taken and move the photos into the appropriate
place in the event folder on the server. The key is to rename and
save photos often and not let them pile up. It is to easy to dump
them on the server without naming them properly. This will only
cause more work later and slow down the post production process.
Connect
with the production team with any questions about where to save
the photos.
Connect
with the graphics team about the file type and file size before
saving the photos. The graphics team may need to use the photos
in the journal or work product design.
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playback
The facilitators sometimes choose to show videos or clips from videos
to the participants during a module in the Radiant Room.
To
play back a tape:
If
you are making your master or a backup copy in the SVHS deck then
you will have to stop recording and remove the tape during this
playback time. This is another good reason to make your back up
copy or master VHS copy in the TV/VCR combination monitor at the
video station. This will free up the SVHS deck for occasions such
as this.
1
Place the tape to be played for the participants in the SVHS deck.
2
Use the Knox Route Master to send the output from the SVHS deck
(audio and video) to one of the four output channels. There should
be two available that are not being used by the hypertile camera
and the master output.
3
One of the camera operators or another knowledge worker should be
ready in the Radiant Room to change the channel on the Radiant Room
TVs and turn up the volume. They may do this with the remote control
ONLY AFTER the editor/director at the video station has turned
down the master volume from the microphones in the Radiant Room.
Turn down this master volume on the Mackie Mixer to avoid any screeching
feedback from the Radiant Room TVs. Take advantage of the camera
operators headsets to communicate with the Radiant Room and receive
the cue when the TVs are ready.
4
Push play on the SVHS deck and let the video play.
5
When the video has finished, push the stop button, take the tape
out (Replace the master SHVS tape if necessary). WAIT until
the message is relayed from the Radiant Room that all the TVs have
been changed back to previous channel and the volume turned down,
before turning the master volume back up on the Makie Mixer. IMPORTANT:
Forgetting to turn the master volume back up means no sound on your
master tape and no sound for the documenter.
Be
familiar with the video equipment and prepared to playback video
at any time.
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hypertile
presentation
By setting the monitors in the Radiant Room on a channel assigned
to show only the view from the camera at the rear of the Radiant
Room, you can show the participants a constant view of the hypertiles.
Keep
in mind...
The
participants can always see the movement of the hypertile camera
when moving from tile to tile so it is up to this camera operator
to be extra careful in handling the camera. Easy does it! Be aware
of the presentation to participants as much as you are aware of
that hypertile that you want to ZOOM in on.
level
of capture
The size and scope of an event and the documentation requirements
can determine the level of capture that the facilitation team chooses.
Level
1:
- One
DVcam camera set up to record a small group activity.
- No
camera operator is required.
- A
miniDV tape in the camera records the audio and video.
- Material
on the miniDV tape may be transferred to VHS tape making the miniDV
tape available for reuse.
- Camera
must be placed close enough to activity to capture good sound.
In this case the only microphone is the one build into the camera.
Level
2:
- Multiple
cameras (2 to 3) set up to capture activity in the Radiant Room
or other area.
- One
or more cameras operated by knowledge workers.
- Another
knowledge worker acting as editor/camera operator may check in
with video mixer to switch the view on the monitors in the Radiant
Room
- This
method is useful if there is a desire to present hypertiles in
close up on the monitors as well as the participants as they make
their presentations.
Level
3:
- Three
cameras operated by three knowledge workers with a fourth knowledge
worker acting as director and real time editor from the video
station.
- This
method is especially useful if the video may be reviewed after
the event and used as part of a video presentation about the participants
and their event.
- By
manning all cameras and the video switcher, the video team may
present real time, seamlessly edited visual presentation for the
participants that may enhance their experience.
- This
method requires constant attention from the video team and a close
watch on the energy of the team to remain alert.
choosing
the recording format
The video station is equipped with a DVcam deck, a SVHS deck and
a monitor with the built in VHS player/recorder. Any
one of these may be used to record the audio and video captured
by the cameras and microphones during the event.
For
Level 1 capture the video team will need to be prepared with miniDV
tapes along with VHS tapes to make copies for the archives. This
frees up the miniDV tapes for reuse.
For
Level 2 capture the video team may only require VHS or SVHS tapes.
The exception would be a need for miniDV if the event design called
for any roaming documentation. These miniDV tapes would then be
copied to VHS for the archive. Note that if the video team
chooses to record on SVHS tapes for quality purposes, the tapes
can only be played back in another SVHS machine. By recording on
the regular VHS format, this incompatibility is not an issue.
For
Level 3 capture the video team will first need to determine the
possible long term uses of the footage. If any part of the event
may be used in a video production, the video team will need to stock
DVcam and miniDV tapes. Both sizes of the DV tapes will fit into
the DVcam deck at the video station. Which size the video team stocks
will be determined by the length of tapes required (60, 90, 120
minutes). In this
set
up and test drive all a/v systems
It worked yesterday, you say? Test it anyway! The shoemaker's elves
may have taken a wrong turn on Michigan Ave. and ended up in the
NavCenter pulling cables loose right and left. Keep in mind that
if the environment team is rearranging the Radiant Room you will
want to allow yourself plenty of time for reconfiguring the camera
and microphone set up to suit the new arrangement. (elves...environment...interesting!)
Test
the cameras, microphones, Knox Route Master connections, mixer,
switcher, tv monitors everywhere, documenters station and the decks
that will be recording the event on your tapes. Record a bit of
picture and sound, play it back to yourself just to be sure that
everything is groovy.
Check
to make sure which power towers are active and make necessary adjustments.
Reference the strawdog to anticipate possible walkabout report outs.
Knowing which power towers are active will facilitate set up for
walkabout recording.
cameras
Identify all knowledge workers that may be available to lend a hand
by running a camera during the course of the event. Schedule a tour
of the camera gear and video team objectives for any knowledge workers
that are running a camera for the first time during an event. It
also doesn't hurt to take a refresher course of the video team objectives
for all knowledge workers assisting the video team.
video
mixer
Video capture during report outs and conversations in the Radiant
Room are edited a bit like the news or live television. We edit
on the fly. The editor/director must be making constant decisions
about which way to point the cameras. All members of the video team
who may play the role of editor during the event should test drive
the mixer and be familiar with the most basic functions. The editor
and camera operators must also understand the objectives for capturing
a report out or conversation in the Radiant Room.
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set
up a/v for documenters
station
The knowledge worker typing a synthesis of the conversation from
the back of the Radiant Room (documenter) may need assistance hearing
the participants speak and seeing the hypertiles that each team
places on the wall. A VCR and TV monitor or TV monitor with built
in VCR should be set up on a wing for the documenters use. The VCR
or TV must have a headphone connection for the documenter to listen
to the report outs and dialogue.
Offer
a supply of video tapes to the documenter to make their own backup
copy of the event, on the chance that they may want to go back and
listen again to some portion of a report out. The documenter may
also get the event tapes from the video team, but if the documenter
has chosen to view only the hypertile camera,
the master tapes may leave out something that they need to see again.
Talk
with the documentation team about these options. If there is any
doubt, record at the documentation station anyway as a safety. The
tapes may always be reused by the documenters at the next event.
Include
a test of picture and sound at the documenters station in your A/V
systems test.
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