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mapping
assignments and report out templates
Outline assignments, according to the intent
of the strawdog and event goals. Communicate with those developing
the strawdog to check their understanding about the writing
that's needed, including the purpose of each module and length
of time available.
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writing
and more writing
Use the NavCenter assignment format. It's often useful to complete
a first draft of assignment(s) and report template (if any)
for a module, then ask others to review the work, including
the facilitator(s). Check for clarity of instructions, opportunity
for varied expression of response, and engaging content. For
inspiration, you may look at example assignments from other
events, but remember that assignments must stay fresh and new
for each group.
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listening
Take time to observe participants as they respond to assignments
and use the report templates. This opportunity to step out of
the writing mode and into the event as a listener can provide
important feedback about the writing work and ideas that frame
upcoming assignments. It is also a time to assist other knowledge
workers, e.g., those involved with video production or environment.
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electronic
filing
File assignments and report templates in "assignments"
folder, following the file naming conventions indicated on the
template - including module number and short form of the assignment
name. Erase the generic template.
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specifications
Coordinate with the facilitator(s) and graphics team to determine
the required size of the printed assignments. Typically, they
are 8.5x11 inches if given to each participant, or 11x17 inches
if posted in breakout spaces for reference by the team. Report
templates are generally 11x17 inches. Verbal assignments should
be written for the electronic file.
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final
production
Coordinate with the graphics team regarding headers or other
design features, if any, which are needed. Print in Word format
and save in the event assignment folder. Coordinate with the
production team to determine who will print the final documents.
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managing
time
Maintain contact with the facilitator(s) regarding the status
of the writing, particularly what's done on the day of the
event. Future assignments may need to change, based on a synthesis
dialogue or team response to a previous assignment. When that
happens, the writer must respond quickly. Having as much done
as possible ahead of the time it's needed is an important
strategy.
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distributing
assignments/hypertiles/hypertile kits
Be prepared to assist the process facilitator in handing out
hypertiles, hypertile kits, and the "How to Use Your Hypertile"
instruction sheet.
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post-event
Be sure that electronic files are in final form and correctly
labeled. Erase generic templates and prior drafts. Participate
as needed to produce the work product, which could be a paper
document, placemat, video, story, website or other format. |
