|
Having
your project meetings at the NavCenter gives your team access to the
wide variety of resources at the NavCenter. These resources can help
to make your project a success. The NavCenter is not the place to
hold your ordinary meeting. Having your meeting here means that you
are working collaboratively with your project team, encouraging their
input and exploring new ideas and concepts. However a meeting at the
NavCenter still needs to follow the criteria for any successful meeting.
In their book How
to Make Meetings Work , Michael Doyle and David Straus establish
five ingredients of an effective meeting.
- There must be a common focus on content.
- There must be a common focus on process.
- Someone must be responsible for maintaining an open and balanced
conversation flow.
- Someone must be responsible for protecting individuals from
personal attack.
- For the duration of the meeting everyone's role and responsibility
must be clearly defined and agreed upon.
You can use NavCenter processes and MGTaylor Corporation models to
help achieve these criteria.
Common Focus on Content - Don't assume that the whole team
understands what the scope and definition of the project are. You
can use the MGTaylor Creating the Problem
Model to help develop a common understanding and vision.
Common Focus on Process - You need to establish what process
you are going to use to work on the project. There are numerous methods
that you can use to manage your project. The important thing is to
pick one, make sure everyone understands it and then use it. One MGTaylor
Model that you can use is the Ten Step Knowledge
Management Model. There are many books on how to manage projects
including The
Complete Idiot's Guide to Project Management by Sunny and Kim
Baker which is available for use at the NavCenter.
Open and Balance Flow and No Personal Attacks - "Every
individual in this room already possesses an answer. The purpose of
this intensive interaction is to stimulate one, several or all of
us to remember and extract what we already know." - MGTaylor
Axiom
The NavCenter is a neutral environment where people work together
to learn, explore and co-design innovative solutions to complex work
problems in shorter periods of time.
Clearly Defined Roles and Responsibilities - As the project
work is defined, tasks (buckets of work) will be developed and assigned
to individuals. Responsibilities can change from meeting to meeting,
but team members must be aware of their and other team members responsibilities.
A good meeting needs structure and leadership, but be aware that your
influence as a leader can determine (positively or negatively) the
direction that the project takes.
|
